New European privacy legislation has come into force on 25 May 2018. We will continue to carefully process any personal data and want to inform people in a clear and transparent manner. We have adapted our privacy statement to the new regulations. We have set out how we treat your personal data below.
Who are we?
As of 25 May 2018, abflexkracht will be the controller pursuant to the General Data Protection Regulation (hereinafter: GDPR). You can find the contact details of abflexkracht at the bottom of this privacy statement. Any reference to abflexkrecht concerns the legal entity Coöperatie Vereniging abflexkracht U.A., registered with the Chamber of Commerce with number 34104864, together with its operating companies working on and responsible for the processing of your personal data under the umbrella of Coöperatie Vereniging abflexkracht U.A. (hereinafter: abflexkracht or “we”) as the “Controller” within the meaning of the GDPR.
Why does abflexkracht collect your personal data?
abflexkracht collects and processes your personal data for a number of purposes. In general, we collect and process your personal data to provide our services as a temporary employment, payroll and secondment agency, which includes mediation, temporary employment, secondment, payroll, recruitment & selection, personal development, employability, processing of wages, and human resources.
More specifically, we request you to share your personal data with us for the following purposes:
- To make you offers and/or to provide information about the services and other activities to better adapt these to your personal wishes and/or qualities;
- To communicate with you in a correct and clear manner;
- To determine your availability and suitability for a particular position or assignment;
- To put you into contact with or introduce you to one or more (potential) clients and/or partners of abflexkracht;
- To contact you for newsletters, events and training opportunities that may be interesting to you, but only if you have subscribed for this;
- To process your feedback or complaints;
- To improve our services;
- To conclude an employee/employer relationship and maintain this relationship by proper financial administration, human resources operations, time registration, absenteeism registration and/or wage processing;
- To lay down an assignment at a client in an agreement with this client and to maintain and implement this agreement;
- To offer you the best possible support and advice when searching for and finding work;
- To carry out a pre-employment screening for some positions;
- To comply with our reintegration duties and fulfil government instructions on helping people with poor job prospects find work;
- To perform the necessary actions and administrative tasks if we are self-insured;
- For management purposes, including generating management information and reports, carrying out market analyses, performing checks and audits, enabling an audit by an accountant, and promoting and maintaining our quality and the safety of our operations;
- For quality purposes such as certifications;
- To be able to claim subsidies, premium discounts, wage cost benefits and the like and to be able to comply with applicable legislation, including the determination or payment of taxes and wage levies;
- To give you access to your personal web portal in our secure web environment.
When do we collect your personal data?
abflexkracht collects personal data when, for example:
• You visit our website;
• You register for a vacancy alert or for a vacancy through our website;
• You register at our offices;
• We conclude an employment agreement;
• One of the employees of abflexkracht is contacted by e-mail, phone, or in writing;
• You participate in a social media activity or sign up your social media account;
• You sign up or make use of our services or we provide you with a service in any other way.
What personal data do we collect from you?
When you register with us, we collect the following data:
• Name and address, personal e-mail address, and other contact details;
• Information about your birth, age, sex;
• Your professional experience, education, and training programmes;
• Any provided references or certificates;
• Data about availability and leave;
• Other data that are or may be of interest when assessing the suitability of the candidate, for example a driving licence or forklift certificate;
• Passport photo (voluntarily).
> The identity document may be kept and verified when you register to determine whether you are allowed to work in the Netherlands.
Your identity document will be removed if you do not start working for abflexkracht within four weeks.
From the moment you can start or are working for us, or if you have worked for us:
• Nationality;
• CSN;
• Certificate of Good Conduct (Dutch VOG);
• Copy of identity document;
• Work permit;
• Other data that are necessary and relevant for the implementation of wage processing, human resources operations, and absenteeism registration;
• Company data (independent professional);
• Portal login credentials.
When you are hired by or deployed at one of our client:
• Data that are necessary within the framework of hirer's liability such as: Name and address, date of birth, CSN, type of identity document, identity document number, and validity. If applicable: residence permit, A1 declaration, work permit.
On what legal grounds may we process your personal data?
abflexkracht processes your personal data for the following purposes:
• To properly implement the agreement and/or agreed terms of use;
• To comply with statutory obligations;
• Or, in specific cases, based on your permission. This permission can be revoked at any time;
• Or based on a legitimate interest which is in line with or arises from the stated purposes to the extent permitted by law and your privacy.
What special personal data about you do we process?
abflexkracht only process your special personal data if you have given explicit permission for this, or to comply with its legal obligations, or if this is otherwise permitted by or pursuant to law. ‘Special personal data’ are data about race, religion or belief, political affiliation, health, sex life, membership of a trade union, personal data related to a criminal record and/or personal data about unlawful or obstructive behaviour. Abflexkracht may process personal data provided on your curriculum vitae. These are data about your ethnic origin, trade union membership, or your criminal record.
What personal data about our partners do we process?
We also process personal data of our partners. These are usually the contact details of employees of clients, suppliers, sellers, references and other organisations with which abflexkracht has a commercial relationship. These usually concern the names, contact details, and positions of contacts, data about the organisation for which you work or which you represent, with the purpose of making offers for our services and other activities, maintaining our commercial relationship and/or concluding a commercial agreement.
abflexkracht processes personal data about its partners for the following purposes:
• To properly implement the agreement and/or agreed terms of use;
• To comply with statutory obligations;
• Or, in specific cases, based on your permission. This permission can be revoked at any time;
• Or based on a legitimate interest which is in line with or arises from the stated purposes to the extent permitted by law and your privacy.
With whom may we share your personal data?
Personal data about candidates, temporary employees, independent professionals
Abflexkracht can share your personal data with its clients, subcontractors (data processors) who provide services or carry out work on behalf of abflexkracht, pension funds and commercial partners, and in all other cases in which abflexkracht is required to do so, for example based on a court order or judicial ruling. Abflexkracht can also share your personal data with individuals who or organisations that may have information about your reference or suitability, for example, or with whom or which we share data at your request, such as current, former or prospective employers, trainers, examination institutes and temporary employment agencies. As well as third parties with whom we share data with your explicit permission for the purposes of data portability. The provision of personal data takes place based on al legitimate interest, statutory obligation and/or to implement the agreement in accordance with the purposes set out in ‘Why does abflexkracht collect your personal data?’. Personal data may be transferred outside the Netherlands. Abflexkracht has taken the necessary measures to ensure that all shared personal data are adequately protected.
Personal data about commercial partners
Abflexkracht may share any personal data obtained from its commercial partners if this is necessary to achieve the goals of the commercial relationship or for the purposes of mediation. These data can be shared with applicants, candidates, commercial partners and subcontractors (data processors) who provide services on behalf of abflexkracht, and in all other circumstances in which abflexkracht is required to do so, for example based on a court order or judicial ruling. Personal data may be transferred outside the Netherlands. Abflexkracht has taken the necessary measures to ensure that all shared personal data are adequately protected.
How long do we retain your personal data?
We do not retain your personal data any longer than necessary for the purpose for which we collected them. The retention periods observed by abflexkracht are in line with the statutory retention periods.
What cookies do we place?
The abflexkracht website(s) use(s) cookies and store(s) technical information. Cookies are small data files left on your device when you visit a website. These files may contain the following information:
• Visitor IP address;
• Date and time of a visit;
• URL of the referring site;
• The pages visited on the website;
• Information about the used browser type.
Technical information and cookies are used by abflexkracht to facilitate your visit to the website(s), to improve the performance and user experience, and to increase the relevance of what we offer on our website(s). Cookies can be placed both by abflexkracht and by another party with whom we cooperate.
Your rights
We expect you to inform us if your personal data change. You can make changes through your contact at abflexkracht.
You have the right to submit a request for:
• Access to the personal data we process about you;
• Correction of your personal data;
• Removal of your personal data or limitation of the processing, in certain circumstances unless we have a good reason (such as a statutory obligation) to process the personal data or not to remove them;
• Limitation of or objection to the processing of personal data;
• Transfer of your data.
In order to protect your personal data, we must check your identity when you submit a request. We will respond to your request within 4 weeks.
Security of the processing of personal data
Abflexkracht will make all possible effort to offer the best possible protection for the provided personal data. We have taken physical, administrative, organisational and technical measures to prevent unlawful use based on the latest technologies. These measures are reviewed regularly and updated where necessary. If and to the extent data are provided to processors who provide services or carry out assignments on behalf of abflexkracht, abflexkracht has agreed with them that they also offer the best possible security for the personal data. We want to inform you that you are responsible for the security of your computer equipment, tablet and/or phone, as well as your own Internet connection, and that this connection can never 100% be secure. The transfer of personal data over the Internet is, therefore, at your own risk.
What to do in case of a (suspected) data breach?
Inform us immediately in case of a (suspected) data breach, for example if you suspect the loss of or unauthorised access to personal data. Please inform your contact at abflexkracht or use the contact details listed below.
Contact
If you have any questions, comments, or complaints about the protection of your personal data by abflexkracht, you can contact us by post or e-mail:
abflexkracht
Konnetlaantje 10
1435 HW Rijsenhout
E-mail address: info@abflexkracht.nl
Changes
Abflexkracht can make changes or additions to its privacy statement at any time for various reasons. New versions will be published on our website. This version was drawn up in May 2018.
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